Managing board governance is hard work. Board members are often spending time on board book and meeting preparation, and their administrative staff spends a lot of hours scheduling meetings, creating agendas, registering votes and approving minutes.
A top-rated software portal for boards makes the process much easier. Board administration can design an agenda that is synchronized with each member’s calendar and then quickly create agendas. The board portal will assist with document approvals and management. During meetings, the board will be able to easily navigate and view documents with any electronic device. After the meeting a board member can make notes and edit them or assign tasks to a person or add them to the agenda.
During the board meeting, directors may look over a variety of important reports, including committee reports and fact sheets human resources reports, legal reports and more. When looking at a board of directors portal, make sure it has file-sharing options to share these reports with the board members prior to and during the meeting.
In addition to ease of use, board of directors portal providers should offer superior customer service. You can request references www.boardroomsite.org/how-can-it-managers-build-a-robust-infrastructure-for-their-businesses/ from companies that have successfully implemented the solution. You can also test the customer service system by asking about how quickly questions are answered and problems are resolved. To ensure the board portal will be compatible with your current and existing processes, you should consider running a board cycle using both your current procedure and your new system in parallel.