When you are choosing a software for board meetings you should look for a firm which offers a free trial or demo account. You will be able to see how easy the software is to use and what it can offer. It is also important to know the kind of customer support they provide, and how long it takes them to answer questions or queries.
Board management tools reduce the time spent on meeting preparation by automating processes like finding the best times for meetings as well as collecting RSVP responses and arranging meetings for regular meetings. By placing documents in a central location they allow you to collaborate and share documents. Board meeting software can also reduce travel costs because it lets your members attend meetings from anywhere.
If they’re at the office or on the go board members need access to their notes and meeting materials in real-time. Find a portal that provides mobile support so directors are able to access their meeting materials from anywhere and at any time. Accessing their meeting materials via their tablet or phone allows them to stay connected with the board even if they are away from their office or foreign place.
The top board portals come with more security features that keep sensitive information secure. Make sure to look for SOC-II certifications to ensure that confidential documents the board reviews are kept in the virtual boardroom and don’t fall prey to legal battles or fishing trips. They should also allow anonymity in voting on sensitive issues to ensure that all voices are heard.