When you host meetings online the possibility of technical issues is high. For example, one of your board members might have a slow internet connection or even lose his battery during the meeting. It is a great idea to request remote participants to check their devices prior to the meeting. Also you can provide them with training and assistance so that they are ready to use your online portal prior to the actual meeting takes place.
In addition to the basic capabilities, it is crucial to find an online boardroom that provides high-end security and compliance. The best online boards protect your data on the server level and allow you to customize the access of different users to specific documents.
Another crucial feature is the ability to record votes. Recording results of votes in your virtual meeting space will guarantee accountability and transparency, as opposed to the traditional show of hands system. Additionally, it will reduce the time spent on processing resolutions from the board and increase the efficiency of your meetings.
Even if your attendees aren’t tech-savvy software should be simple to use and understand. It should also be compatible with all platforms, including smartphones and tablets. Additionally, it must provide a print-friendly format. Some board members may prefer printing out documents or presentations due to various reasons, like their inability to work with screens for prolonged durations of time. In addition the digital boardroom needs to include chat functions to facilitate quick collaboration.